Annual General Meeting Minutes


CRESCENT AMENITY LIMTED

AGM MINUTES

22nd June 2011

Present: Leslie Fletcher* 3F Randolph Crescent, Celia Gould* 25 Randolph Crescent, Guy Gordon 43 Warrington Crescent, Celia Gordon^ 43 Warrington Crescent, Liza Johnson* 23 Randolph Crescent, Virginia de Vaal* 31G Randolph Crescent, Lori Landwehr* 27 Warrington Crescent, Kath Sloggett 81A Warrington Crescent, Suzanne Rossbach* 71A Randolph Avenue, Richard Kelsey 75 Randolph Avenue, Linda Kelsey 75 Randolph Avenue, Ruth Maxted 14 Clifton Gardens, Joseph Hamwee 47 (3) Warrington Crescent, Christine Singer 65 Randolph Avenue, Jenny Cropper 65 Randolph Avenue, Nicola Brooker 16 Clifton Gardens, Tony Stern* 55D Warrington Crescent  (* Board or Committee Member). In attendance: Aaron Landeryou Westbourne Estates. Apologies: Roshi Bouchier

Welcoming Comments:

• The Chairman, Leslie Fletcher, welcomed everyone to the meeting.

• He stated that the meeting would be in two parts: firstly the Formal AGM, and secondly an Informal Meeting for anyone to ask questions

• Minutes should have received by everyone but there were copies of these and the Accounts available.

FORMAL AGM

1. Approval of 2010 AGM Minutes

No questions or queries were raised on the 2010 minutes

Motion to approve the minutes

Proposer – Celia Gould, Seconded – Tony Stern

The motion was carried

2. Approval of the financial statements for the year ended December 2010

Lori Landwehr noted that the accounts showed her name as the signatory, however the accounts had in fact been signed by Mr. Fletcher. Aaron Landeryou will speak to the accountant about this.

Motion to approve the 2010 accounts

Proposer – Lori Landwehr, Seconded – Tony Stern

The motion was carried

3. Election of Directors

Two Directors retire by rotation every year at the AGM. This year, Julian Futter and Liza Johnson retire and both are willing to stand again. It was proposed that they be re-elected.

Proposer – Leslie Fletcher, Seconded – Virginia de Vaal

Celia Gould announced that she would be standing down as a committee member as she was moving. Mr Fletcher thanked Celia for all her hard work and time that she has given in running the summer party for the past number of years.

Mr. Fletcher announced that he was stepping down as chairman and from the board as he would shortly be moving away from Crescent Garden. Those attending thanked Mr. Fletcher for his hard work as chairman and wished him all the best for the future.

Mr. Fletcher told the meeting that the previous chairman had agreed to take up the role of chairman once again for a limited period. Mr Fletcher therefore proposed that Kath Sloggett be re-elected to the Board and as chairman. The motion was seconded by Celia Gould.

The proposal was agreed by the meeting.

4. Appointment of Accountant

Motion to reappoint Nigel Pulver & Co. as company accountant.

Proposer – Leslie Fletcher, Seconded – Liza Johnson

The motion was carried and Nigel Pulver & Co will remain as accountants.

As no notice of any other formal business had been given, the formal part of the meeting closed.

 

INFORMAL MEETING

Leslie Fletcher asked that before any questions were put forward he would like Tony Stern to discuss the Film Project that he and Kath Sloggett have recently been working on.

Tony Stern explained that he has been looking into organising an outdoor film night in Crescent Garden. The first of hopefully many film nights will be held on Saturday 23rd July and if successful then it would be intended to hold around 4 film evenings a year in the summer months. The film screen would most likely be located at the Clifton Gardens end of the garden as it gets darker in that end of the garden first. There will be no sound speaker so residents not wishing to watch the film will not be disturbed. Those wishing to watch the film will be able to borrow headphones. Tickets for the event will be available to buy through a website. The tickets are expected to cost around £10 each. Notices and information about the evening and how to obtain tickets will be send out next week to houses around the garden in the same way that summer party and bonfire evening notices are sent out. The film planned to be shown on 23rd July will be “Some Like It Hot”.

Lori Landwehr commented that sometime notices don’t appear to be posted through the garden flat doors. Celia Gould explained that she had personally hand delivered through the garden flat doors so she didn’t know why they had not been received.

The website has had some good feed back and recently Tony Stern had put out a request for helpers during the summer party and he received a good number of responses which shows that residents are checking the website regularly.

Jennie Cropper had found the website difficult to operate when she lost her password. Tony Stern will look into if anything can be done to make the process easier.

Jennie Cropper asked if security around the garden was going to be improved due to some break-ins. The board were unaware of any recent break-ins except in a flat at 47 Warrington Crescent although this property was not at garden level. Aaron Landeryou explained that Westbourne Estates and the Crescent Board were working along side the police to improve the security around the garden but that residents must also do their bit by ensuring the gates are closed properly behind them when they enter and leave the garden, and to report any problems with the gates to Westbourne Estates straight away.

Tony Stern also reported that he was hosting a Neighbour Hood Watch meeting the next evening and that he would report back to the committee the outcome from this meeting.

Ruth Maxted asked whether Open Garden Day had been a success and whether Crescent receives any money from the organisers from the money charged for entry. Virginia de Vaal explained that due to the heavy rain on the Open Day we only had 95 visitors a figure down on previous years. The organisers of Open Garden Day do send a small cheque to the garden each year for around £60 but that due to the low number this year the committee had decided to waive this and they asked the organisers to retain the money. Triangle Amenity have also waived their open day donation from the organisers.

Richard Kelsey asked if there were any plans to resurface the pathways around the garden. Aaron Landeryou explained that the Gardeners would be resurfacing the pathways and replacing a number of the manhole covers in early July.

Suzanne Rossbach reported that some of the new sprinker heads had been broken off by either children running through the flower beds or footballs landing in them. Aaron Landeryou will ask Robert Player to replace the broken heads.

With no further questions the meeting closed at 8.20pm.